Meeting Minutes from the E. Board Retreat

Executive Board Meeting and Retreat

January 30th, 2011

Location: Jessica Carter’s House, 519 12th Ave E #3

Attendees:

• Deanne Lui
• Paige Gardner
• Jessica Carter
• Stephanie Weiskopf
• Andrew McGeehan
• Brittany Wooten
• Brandon Lueken
• Dustin Grabsch
• Patrick Eagle (via skype)

Time: 2:00p.m.-5:00p.m.

• Opening Activity: Happy Crappy  – Check-in on how we’re doing personally
• Fall Review – Reflection on highlights from last quarter and SUSDA
  • Winter Celebration/Holiday Party
  • 1^st Year Transitions Discussions
  • Annual Retreat
  • Webinar
  • Mentee/Mentor Meetings and Relationships
  • Happy Hours
  • SUSDA officers – Update
    • First Year Liaison
      • GA Compensation Discussions: Open Forums, going well, Darrell Goodwin
      • SUSDA Yearbook: Will be completed by the end of February
      • SUSDA Video: Working with Brandon and Brittany on this.
      • Assisting with Professional Development Committee stuff
      • Graduation Celebration: Yesterday set up a meeting with Jeremy
• Publication Chairs
  • MAGIS had 13 Submissions, 1 Rejected
  • First round edit completed on Friday
  • Author revisions are due this coming Friday
  • Brandon is Format Editor
  • Early in Spring Quarter Party
  • Patrick and Andrew will be doing a
  • Cost is a concern. $300 total budget. Utilizing an E-format. Place them on the new website
  • Old ones with inserts will be distributed at NASPA
• Information Chair
  • Video is done in filming, less like the UVM video, more like the It Gets Better
  • Website and Blog are doing well. Links to Twitter, etc.
  • Switched templates recently on the Blog
• Community Relations Chair
  • Winter Celebration very successful
  • Emailed committee to pitch out idea (a few responses)
  • Committee is interested in doing a dinner then Sky High event. Will happen this quarter
  • Planning on doing the End-of-the-Year cookout and BBQ
• Outreach Chair
  • Internship and Networking Fair this Wednesday
  • Conducted the Internship Prep Session
  • Worked with Erin to identify schools/institutions to attend (53 Total)
  • Concerned about the Continuing Student turnout
  • Internship Fair will cost $850 total. SUSDA is putting out between $100 – $200, Program will cover up to $300. GSC covered $650
  • Committee will be helping with the Internship Fair
• Professional Development Chair
  • Interview Bags at the Interview Prep-session
  • NASPA Prep Session coming up next week
    • Thursday, February 10^th – 4:30p.m. – 5:30p.m.
    • Puget Sound Colloquium
      • February 15^th from 9:30a.m. – 3:00p.m.
      • Courtney working to get subsidized tickets
    • Negotiating Job Offers
      • Thursday, February 17^th from 4:45p.m. – 5:45p.m.
    • Getting a Residence Life Job with No Housing Experience
      • Tuesday, February 22^nd
      • Lunch and Webinar it
    • Looking at sponsorship of alumni for current students for ACPA/NASPA
• Vice Chair
  • Turn in Receipts
  • Retreat Total: $1495, we got $605 from attendees
  • We are about $1,005 remaining. All remaining is allotted for events
• Chair
  • President’s Dinner went well
  • Quarterly Dinner with Jake: All of SUSDA
    • Who would like to take the lead? Rotate Officers?
    • Treehouse Fundraising: Discussion
    • Upcoming Events
      • T-shirts
        • Google form for orders. Goes out in a week
        • Consider selling at preview days
        • Brandon will get a graphic ready
        • Jessica will email SUSDA
• General Meetings for SUSDA – Revamp
  • Once a quarter: February 22^nd at 4:45p.m. – 5:45p.m.
  • Stephanie will reserve room
  • Deanne will email out
• GA Compensation
  • Email for Proposal Development Meeting going out soon
• NASPA Reception
  • More about SDA Program
  • We decide the logistics, Powerpoint, Tradition
  • Invitations electronic
  • Focus on opening of new buildings
  • MAGIS Journal, Table Décor, Alumni Contact Check
  • Quarter Planning
    • Next meeting, revisit constitution
    • Spring-Transition (Flash Drives)
      • Paige will distribute these soon
      • Save your important files on the flash drive
      • Joint meeting in Spring with incoming group

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